HomeMy WebLinkAboutRE: [EXTERNAL] FW: Invoice
Mike Plane
From:Parker Scherer
Sent:Tuesday, August 13, 2024 13:08
To:Donna Newbry
Cc:Bill Carberry; Janie Higgins
Subject:RE: \[EXTERNAL\] FW: Invoice
I apologize for the delay. This has been taken care of.
Thanks,
Parker Scherer
Assistant Finance Director
City of Twin Falls
From: Donna Newbry <dnewbry@tfid.org>
Sent: Thursday, August 1, 2024 2:50 PM
To: Parker Scherer <pscherer@tfid.org>
Cc: Bill Carberry <Bcarberry@tfid.org>; Janie Higgins <jhiggins@tfid.org>
Subject: RE: \[EXTERNAL\] FW: Invoice
Below are the two that need to be zeroed out and I will invoice the correct companies with those landings. I have
contacted those companies so they are aware of another invoice that will be coming their way.
Invoice 0801662 $25.76 Customer # 142019 Aerial Timber
Invoice 0801655 $154.56 Customer 142015 GB Aerial *They have a previous balance of $515.20 that they will be
sending a check for next week.
Thanks Parker!
From: Parker Scherer <pscherer@tfid.org>
Sent: Thursday, August 1, 2024 2:16 PM
To: Donna Newbry <dnewbry@tfid.org>; Janie Higgins <jhiggins@tfid.org>
Cc: Bill Carberry <Bcarberry@tfid.org>
Subject: RE: \[EXTERNAL\] FW: Invoice
Hi Donna,
Could you get me the Customer #, Invoice #, and Invoice Amount for the invoices that are needing reversed?
Thanks,
Parker Scherer
Assistant Finance Director
City of Twin Falls
1
From: Donna Newbry <dnewbry@tfid.org>
Sent: Thursday, August 1, 2024 1:51 PM
To: Janie Higgins <jhiggins@tfid.org>
Cc: Bill Carberry <Bcarberry@tfid.org>; Parker Scherer <pscherer@tfid.org>
Subject: RE: \[EXTERNAL\] FW: Invoice
Perfect thank you…sorry for the trouble..
From: Janie Higgins <jhiggins@tfid.org>
Sent: Thursday, August 1, 2024 12:22 PM
To: Donna Newbry <dnewbry@tfid.org>
Cc: Bill Carberry <Bcarberry@tfid.org>; Parker Scherer <pscherer@tfid.org>
Subject: FW: \[EXTERNAL\] FW: Invoice
Good afternoon Donna,
Once a batch is committed, it cannot be deleted or changed, but Finance can reverse committed invoice with an
adjustments batch.
You can send out new invoices whenever you are ready, just let them know to disregard the incorrect ones.
Parker is in the process of taking over the Finance-related duties for accounts receivable.
Please email Parker with the invoices that need to be reversed.
Customer #, Invoice #, invoice amount
It might be middle of next week before Parker and I have a chance to create an adjustments batch to reverse the
invoices. (Parker, let’s touch base on Wed. or Thurs. next week)
Thank you,
Janie
From: Donna Newbry <dnewbry@tfid.org>
Sent: Wednesday, July 31, 2024 2:25 PM
To: Janie Higgins <jhiggins@tfid.org>
Cc: Bill Carberry <Bcarberry@tfid.org>
Subject: FW: \[EXTERNAL\] FW: Invoice
Janie,
BLM gave me incorrect data (Pease read below, you will see where he says they pulled bad data) to invoice each
company for landings. I am going to have to back out/delete/or clear batch of invoices as they were not the correct
companies reflected in the original June landing report I was sent… I have attached both copies for reference, original
sent to me (2) which was at the beginning of July and then the new one (1) attached just now.
2
What can I do…I will need to reinvoice about 4 companies that had incorrect data and take out those that did not really
land because of incorrect data. I just did the batch this morning and sent out invoices via email. The only reason I know
about the error is that a company reached out to me about tail #’s and tank #’s not matching, so I forwarded to BLM and
they concurred and sent a new corrected sheet. I will contact each entity to let them know I did not have correct data
from BLM to invoice. I rely on them to give me that information, hence the spreadsheet, same with all other landing fees
from companies/airlines.
Can I delete a committed batch and start a new batch or have them disregard the invoice and take it out of our system
somehow, as some have no billing requirements.
Please let me know the direction I should take… or if I should ask someone else about this as I know you are multitasking
like crazy.
Thanks Donna
From: Lloyd, Jasper J <jjlloyd@blm.gov>
Sent: Wednesday, July 31, 2024 12:35 PM
To: Donna Newbry <dnewbry@tfid.org>
Cc: Jaclyn Daniel <Jaclyn.Daniel@bfsteam.com>
Subject: Re: \[EXTERNAL\] FW: Invoice
\[EXTERNAL SENDER\]
Donna,
Our Spreadsheet pulled some bad data this new copy should reflect the appropriate
Aircraft and companies .
Jasper Lloyd
Assistant Unit Aviation Manager
Twin Falls District Fire & Aviation
Bureau Of Land Management
Office:208 735-6503
Base :208 735-6505
Cell :208 358-0795
From: Donna Newbry <dnewbry@tfid.org>
Sent: Wednesday, July 31, 2024 11:58 AM
To: Lloyd, Jasper J <jjlloyd@blm.gov>
Cc: Jaclyn Daniel <Jaclyn.Daniel@bfsteam.com>
Subject: \[EXTERNAL\] FW: Invoice
This email has been received from outside of DOI - Use caution before clicking on links, opening
attachments, or responding.
3
Jasper,
Jaclyn has a question (see below) about the Tanker #s Please look at the attached and tell me if she is correct? If so,
T849 may be Boedeker rather than Aerial Timber as listed on the report? I have attached the report you sent me for
reference.… Donna
From: Jaclyn Daniel <Jaclyn.Daniel@bfsteam.com>
Sent: Wednesday, July 31, 2024 11:51 AM
To: Donna Newbry <dnewbry@tfid.org>
Subject: RE: Invoice
\[EXTERNAL SENDER\]
Received, but looking at your report, you have both of our Tanker #s listed, (T819 & T849), but the N#s don’t match
on either of those. I just wanted to make sure these are both ours and I will need to pay more than billed.
940-937-8454
940-585-7859
Jaclyn.Daniel@bfsteam.com
www.BFSTeam.com
15720 FM164, Childress, TX 79201
J ACLYN D ANIEL
Follow us:
Business Office Manager
From: Donna Newbry <dnewbry@tfid.org>
Sent: Wednesday, July 31, 2024 12:43 PM
To: Jaclyn Daniel <Jaclyn.Daniel@bfsteam.com>
Subject: Invoice
Please see attached invoice.
Have a great day!
Donna Newbry | Administrative Assistant
City of Twin Falls | Joslin Field, MVRA
492 Airport Loop, Twin Falls, Idaho 83301
Phone: (208) 733-5215 Ext 1100 Fax: (208) 736-1505
Email: dnewbry@tfid.org
4