HomeMy WebLinkAboutCOTF CommercialResidential Sidewalk Grant Application 2019 Rev03_JMC
SIDEWALK REPAIR GRANT APPLICATION
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City of Twin Falls www.tfid.org
Program Background & Purpose
The City of Twin Falls recognizes that the maintaining enance accessible sidewalks and repair of existing
sidewalks within the city is important and necessary to protect the health, safety and welfare of its
residents and visitors. City Code (8-2-12) places sole responsibility for of sidewalk maintenance and repair
upon adjacent property owners. The City created this grant program
This program was developed in recognition that this obligation can come with significant cost to . The
primary goal of the program is to support property owners in the repair and/or replacement offacilitate
the property owner’s responsibility to existingimprove and damaged Right-of-Way sidewalks in the
public Right-of-Way (ROW) so they are safe and passable by the general public. Eligible applicants may
qualify for up to $3,000, see below for more details.
Grant Eligibility & Requirements
1. Applicants must be the legal owner of the property, and the property must be within City Limits.
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2. Applicants must own the property and the property must be Residential and Applications will be
accepted for residential and commercial properties are eligible..
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Properties must have existing sidewalks that are .
3. Existing sidewalks must be in dis-repair and impede access or not comply with the American with
Disabilities Act (ADA). Condition assessment shall be determined at the sole discretion of the City
and prior to the start of work. Sidewalks with only cosmetic flaws only are not eligible.
4. Existing sidewalks must be within the Public ROW; sidewalks on private property are not eligible.
Properties required to replace sidewalks as a result of a building permit are not eligible.
1. One grant may be issued
2.5. Property owners may only apply for oper propertyne grant per property in a calendaannually. r
yearTwo grants may be issued for .properties on corner lots, one for each frontage, with the
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approval of the City Engineer.
3.6. Applications Projects must be received and approved byapproved the City by the City beforeprior
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to the start of any the work begins. Retroactive applications will not be accepted.
4. The intent of the grant program is to improve sidewalk access. Therefore, eligible sidewalks must
either impede access or not comply with the American with Disabilities Act (ADA). Condition
assessment shall be determined at the sole discretion of the City and prior to the start of work.
Sidewalks with cosmetic damage only are not grant eligible.
5. Grant funds may cover a portion of the cost of sidewalk repair/replacement and potential need
for removal and replacement of Right-of Way trees (trees within the City Right-of-Way). Grant funds may only be
used for the removal and replacement of Right-of-Way trees when necessary to repair/replace existing sidewalks
in the public Right-of-Way. Pursuant to City Code Title 8-4-6, a Permit for Tree Removal must be approved by the
Tree Commission and issued through the Parks and Recreation Department prior to the removal and replacement
of any tree located in the Right-of-Way. Grant funding for tree removal and replacement must coincide with an
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Permit
adjacent sidewalk improvement and may not be used for tree removal only.
7. The work shall be done by a Contractor with a current Idaho Bureau of Occupational Licenses
(IBOL) contractor’s license. Contractors are responsible for obtaining and complying with the
conditions of a City ROW permit prior to the start of work.
6.8. In certain situations, Aa separate Tree gGrants ismay be available to assist with the removal or
replacement of trees that are in the public right-of-way and damaging existing sidewalks. See
City of Twin Falls www.tfid.org
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ROW Tree Grant Application here for program details, see (ROW Tree Grant hyperlink).
9. Properties required to replace sidewalks, approaches, or ADA Ramps as the condition of a
building permit, enforcement action, or subdivision because of a building permit are not eligible.
10. Grant Thefunding, or lack of, sufficient funds to cover the number of applications received by the
City in any given year will not excuse the property owner from sidewalk themaintenance
responsibility of maintaining the adjoining sidewalk nor create or transfer any liability to the City
for any unsafe sidewalks..
Use of Fundsing & Reimbursement
1. Grant funds may be used for repair/replacement of existing sidewalks that are deteriorated or that
do not comply with the Americans with Disabilities Act (ADA) in the public Right-of Way and for
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removal and replacement of Right-of Way Trees that conflict with or disrupt adjacent Right-of-
Way sidewalks.
1. Grant aAwards will be made on a first-come, first-served basis, subject to application eligibility and
funding availability.
2. Grant awards shall expire after 90 days, applicants may request a 90-day extension. Expired
applications and may not be reimbursed. Applicants may request a 90-day extension.
1. Unutilized funds CityThe lack of sufficient funds to cover the number of applications received by
the City in any given year will not excuse the property owner from the responsibility of
maintaining the adjoining sidewalk nor create any liability to the City for any unsafe sidewalks.
2.3. Property owners are responsible for obtaining and complying with the conditions of required City
permits permits for jobs requiring removal and replacement of Right-of-Way trees and/or
sidewalk repair or replacement. Contractors removing trees need to have a City License from
Parks and recreation.Prior to reimbursement, all projects must be successfully completed,
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inspected, and approved by the City of Twin Falls.
3.4. In order to access grant funds, property owners must obtain an approved grant application. The
maximum grant reimbursement for sidewalks shall be :Reimbursement for approved sidewalk
replacement:
• Commercial Properties shall be reimbursed up to : 50% of the lowest bid or 50% of the
actual invoiced amount, whichever is less, up to $3,000, regardless of who the property
owner chooses for the work.
• Residential Properties shall be reimbursed: 75% of the lowest bid or 75% of tthe actual
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invoiced amount, whichever is less, up to $3,000, regardless of who the property owner
chooses for the work.
4. Reimbursement for approved sidewalk Additional Grant funds may be awarded for the removal
of Right-of-Way-Trees. The maximum grant reimbursement for trees shall be:
• Commercial Properties: 50% of the lowest bid or 50% of the actual invoiced amount, whichever
is less, up to $1,000, regardless of who the property owner chooses for the work.
• Residential Properties: 75% of the lowest bid or 75% of the actual invoiced amount, whichever is
less, up to $1,000, regardless of who the property owner chooses for the work.
5. For sidewalk repairs where removal is not required, such as grinding or leveling, the maximum
grant reimbursement shall be::
• Commercial Properties: 50% of the actual invoiced cost, up to $1,500.
• Residential Properties: 75% of the actual invoiced cost, up to $1,500.
City of Twin Falls www.tfid.org
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6. Grant applications may be submitted after November 1 through August 1. All grant
awards will be made on a first-come, first-served basis, subject to project approval and the
availability of funds in the City budget. Once the budgeted amount has been expended,
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no further awards will be made. Grant awards shall expire after 90 days and funds will
not be distributed to applicants with expired grants. Applicants may request a 90 day
extension prior to expiration or as needed.
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7.• The lack of sufficient funds to cover the number of applications received by the City in
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any given year will not excuse the property owner from the responsibility of maintaining
the adjoining sidewalk in a safe condition nor create any liability to the City for any
unsafe sidewalks.
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6. Un-utilized funds may be diverted for sidewalk and/or associated infrastructure improvements
identified by the City.
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Step-by-Sstep InstructionsProcedure
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1. Property owners may downloads anan application (hyperlink) or pick up a hardcopy picks up a copy
from the Engineering Department located in City Hall (2nd Floor) at 203 Main Ave. E.
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1.
2. Step 11. Property owner requests at least two competitive bids from licensed contractors.
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3. Property owner completes the application, attaches all bids, and submits to:emails to
sidewalkgrant@tfid.org, OR or delivers to the Engineering Department located in City Hall (2nd
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Floor) at 203 Main Ave. E., OR or mails to the Engineering Department, City of Twin Falls, PO Box
1907, Twin Falls, ID 83303. Applications must be signed by the property owner. Incomplete
applications may be rejected.
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4. If the removal of a tree within public Right-of-wayROW is damaging the sidewalk and tree removal
is anticipated, a separate Tree Removal Grant aApplication is required and can be found here
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(hyperlink) or picked up from the Parks and Recreation office located at 136 Maxwell Ave., Twin
Falls, IDEngineering Department located in City Hall (2nd Floor) at 203 Main Ave. E.
After submittal of a completed application, Tthe City will reviews the application(s) and makes a Formatted: Font: Not Bold
site visit to verify eligibility. Upon approval, the property owner iswill be notified and may may
select a contractor to proceedperform with the work.Property owner submits completed
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application with two competitive bids before the work begins. Property owners will solicit at least
two competitive bids from licensed contractors for the sidewalk work and two competitive bids for
projects that may have Right-of Way-Trees to remove and replace. All bids must be submitted with
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a completed grant application. Completed applications may be scanned and e-mailed to:
sidewalkgrant@tfid.org, hand delivered to the Engineering Department located in City Hall (2nd
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Floor) at 203 Main Ave. E., or mailed to the Engineering Department, City of Twin Falls, PO Box
1907, Twin Falls, ID 83303, Twin Falls. Applications must be signed by the owner of the subject
property. Incomplete applications may be rejected.
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Step 2. City confirms grant eligibility and approves application. After applications are submitted
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and prior to the start of work, the City will inspect the proposed project to verify grant eligibility.
Upon field verification, the Sidewalk Repair Grant Application will be approved, subject to available
funds, and the property owner will be notified to proceed. The work must then be begin within 30
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days and completed within 90 days. If the work is expected to take longer than 90 days, applicant
may request an extension. The City will may not reimburse expired applications.
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City of Twin Falls www.tfid.org
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5.
6. After approval of the application andP prior to the start of work, Step 3. Work begins, Property
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owner selects contractor and submits Tree Removal application (as needed), Cothe Contractor is
responsible for obtaining aobtains Right-of-WayROW P permit, which can be acquired online
(XXXXhyperlinkROW) or from the Engineering Department located in City Hall (2nd Floor) at 203
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Main Ave. E., 208- 735-7248.
7. During the course of the work, the contractor is responsible for complying with all permit
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conditions and s, calls for requesting all required necessary inspections, including a final inspection.
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and completes work. A Right-of Way permit is required prior to the removal and replacement of
concrete within the public right- of-way and can be obtained by the Contractor for $510 online at
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XXXX or from the Engineering Department located in City Hall (2nd Floor) at 203 Main Ave. E., 208-
735-7248. A Permit for Tree Removal is required prior to the removal and replacement of any trees
in the public right-of-way and can be obtained at no cost from the Parks and Recreation
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Department located at 136 Maxwell Ave., 208-736-2265. City Field Inspections can be scheduled
by calling the Engineering department (208) 735-3446.
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7. At the completion of the work, the Contractor requests Step 4. Contractor requests Final The
performs a Final Inspection.
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8. The City performs a Final Inspection and if deficiencies or corrective actions are identified, then a
subsequent Final Inspection will be necessary until all items are resolved. Upon resolution of all
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items, the City will issue a Final Approval. Projects without a Final Approval will not be eligible for
reimbursement.
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9. Following Final Approval, and , Upupt, the pProperty owner may pays the contractor. Projects
that do not pass a Final Inspection will not receive reimbursement.
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10. After Final Approval and final payment to the contractor, the & Property owner submitss a
request for reimbursement to sidewalkgrant@tfid.orgthe City along Reimbursement Request
with proof of payment in full final invoice. After the work is completed, the contractorproperty
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owner shall notify the Engineering Department and request a final inspection. Once the work is
inspected and approved by the City of Twin Falls, the property owner may submit a
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reimbursement request with the finalproof of payment invoice from the contractor, or hand
deliver to the Engineering Department located in City Hall (2nd Floor) at 203 Main Ave. E., or mails
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to the Engineering Department, City of Twin Falls, PO Box 1907, Twin Falls, ID 83303. or by mail
to Engineering Department, City of Twin Falls, PO Box 1907, Twin Falls, ID 83303.
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TheUpon submittal of a reimbursement request, the City reviews the reimbursement rrequest
and upon approval, mails a check to the property owner.
Step 5. City approves reimbursement request and mails check to property owner. Upon approval
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by the City, the grant funds will be disbursed in accordance with the terms of the Sidewalk Grant
Program.
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11.
12. Questions?
Please Contact Engineering Department 208-735-7248
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City of Twin Falls www.tfid.org
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SIDEWALK REPAIR GRANT APPLICATION
Property Type (Circle one): Residential Commercial
Project Address: ________________________________________________________________
Property Owner Owner Applicant Name (Please Print):
Circle one: Residential Commercial
Mailing Address (if different than Project Address):
Phone Number(s):
Email Address:
Project Location Address:
Project description:
Size of project: square feet Estimated Cost: __________
Attach Copies of Sidewalk Bids:
_$
_$
Tree Removal Required (Circle One): Yes* No
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*If YES, a ROW Tree Grant & Permit may be required and can be found here (Hyperlink) or picked up from the
Parks and Recreation office located at 136 Maxwell Ave., Twin Falls, ID.
Attach Copies of Tree Removal Bids:
_$
_$
City of Twin Falls www.tfid.org
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Certification:
By signing this application, I certify that, 1) I am the legal owner of the property where the proposed sidewalk
repair project will take place, 2) that all the information on this application and accompanying material is true
and accurate to the best of my knowledge. If awarded a grant, I agree to comply with all the rules and
conditions set forth in the application packet and on the permit forms.
Signature: Date:
Applications are available online at www.tfid.org and may be emailed to: sidewalkgrant@tfid.org; or
by mail to Engineering Department, City of Twin Falls, PO Box 1907, Twin Falls, ID 83303.
City of Twin Falls www.tfid.org
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PO Box 1907 203 Main Ave. East Twin
Falls, ID 83301-1907 Phone (208) 735-7265
pt, Tab stops: 6.11", Left
CITY OF TWIN FALLS RIGHT-OF-WAY PERMIT
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FOR: SIDEWALK / CURB & GUTTER /
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DRIVEWAY
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PROPERTY OWNER:
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ADDRESS: PHONE:
CONTRACTOR: PHONE:
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CONTRACTOR CONTACT PERSON: CELL PHONE:
DESCRIPTION OF WORK:
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NEW CONSTRUCTION REMOVE &
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REPLACE EXISTING
SKETCH SHOWING AREA OF WORK: On Permit See
Attachment
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PROPERTY CLASSIFICATION: Commercial Multi-Family
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Residential
As the applicant, I understand the conditions of the permit and will
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comply with the requirements set forth therein. Non-compliance to
these conditions may affect approval of future right-of-way permits.
pt, Tab stops: 6.11", Left
Signature: Date:
$10.00 PERMIT FEE: Collected by: Date:
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This permit is for the use of the City right-of-way only. No survey has been
conducted by the City to determine the location of the right-of-way in this permit.
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Verification of right-of-way is the responsibility of the applicant. This permit does
not alter franchise agreements. This permit is valid for 90 days from the approval
at 5.34" + 5.47" + 7.62"
date.
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Engineering Dept. Approval Date
__________________________________________
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Engineering Dept. Final Sign Off Date
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Please contact Darren Scott
at 308-1865 or at dscott@tfid.org; or Garry Denton at 308-7255 or at
gdenton@tfid.org for final sign off to close out this permit. Formatted: Indent: Left: 3.11", Space Before: 0 pt, Tab
stops: 6.11", Left + Not at 2.7" + 3.37" + 6.6"
See Page 2 for construction,
DISTRIBUTION: Street Department, Engineering Lab
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7.37"
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inspection & testing requirements.
DISTRIBUTION: Street Department, Engineering Lab
Construction Requirements:
Applicant must
contact DIGLINE at 1-800-342-1585, 811, or through the
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WebTicket Program via their website at www.digline.com.
Underground utilities must be located and marked prior to any
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excavation work.
All construction
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must meet the 2015 Idaho Standards for Public Works
Construction (ISPWC) and the City of Twin Falls Revisions to
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the 2015 ISPWC (City Revisions). City Revisions including
standard drawings can be found on the City website at
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www.tfid.org.
All construction
materials must be from a source approved by the City of Twin
Falls Engineering Department (gravel, concrete, asphalt, etc.).
These requirements include the asphalt patch-back in the street
to the adjoining curb & gutter.
Applicant is
responsible for site safety during construction activities
including traffic control.
Applicant must
provide a traffic control plan, which must be approved by the
City, if there are to be lane or roadway closures.
The applicant must
give the City 24 hours notice before any lane or roadway
closures are permitted. Please contact Mark Thomson at 208-
308-7326 with closure information.
Applicant must
provide a map of the area the work will be taking place.
Inspections & Testing Requirements:
1. A visual inspection
is required on all subgrade dirt work.
2. Inspection & testing
is required on gravel base and concrete forms for sidewalk, curb
& gutter & driveway.
3. Inspection & testing
is required on gravel base for street section for asphalt patch-
back.
4. Visual inspection
with final sign off by City Engineering Department. Please
contact Darren Scott at 308-1865 or Garry Denton at 308-7255
for final inspection and sign off.
Projects UNDER 50 linear feet: Shall be tested & inspected
by the City Engineering Department. Please contact Darren
Scott at 308-1865 or dscott@tfid.org; or Garry Denton at 308-
7255 or gdenton@tfid.org to arrange for testing and inspections.
24 hour notice is required.
Projects OVER 50 linear feet: Shall be tested and inspected
by an independent firm. The independent firm shall follow the
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required inspection process as listed above and submit all
testing & inspection documents to the City Engineering
Department.
______________________________________________________
____________________________
Sketch below or attach map:
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