HomeMy WebLinkAboutSpecial Event Application - Paranormal Cirque II Action History (UTC-07:00)Mountain Time(US&Canada)
Submit Special Event... by Anonymous User 6/18/2024 3:30:04 PM (Special Event Form Submitted)
Department Review by Lucio Coronado 6/19/2024 9:22:27 AM(Less than 45 days with no payment)
• The task was assigned to Lucio Coronado,Ryan Howe,Cody Cunningham 6/18/2024 3:30:11 PM
• Lucio Coronado assigned the task to Lucio Coronado 6/19/2024 9:22:23 AM
Submit by Jon Victor 6/20/2024 6:59:10 AM(Building Safety)
• The task was assigned to Jon Victor.The due date is:June 24,2024 5:00 PM.The priority is:High
6/19/2024 9:22:35 AM
Submit by Jon Leazer 6/20/2024 7:02:19 AM(IT Approval)
• The task was assigned to Jon Leazer.The due date is:June 24,2024 5:00 PM.The priority is:High
6/19/2024 9:22:35 AM
Submit by Wally Habbaba 6/20/2024 8:10:55 AM(Engineering Approval)
• The task was assigned to Wally Habbaba,Robin Hite.The due date is:June 24,2024 5:00 PM.The priority is:
High 6/19/2024 9:22:34 AM
• Wally Habbaba assigned the task to Wally Habbaba 6/20/2024 8:07:28 AM
Submit by Kelli Ebersole 6/20/2024 8:26:03 AM(Planning and Zoning Approval)
• The task was assigned to Kelli Ebersole.The due date is:June 24,2024 5:00 PM.The priority is: High
6/19/2024 9:22:34 AM
Submit by Elois Joseph 6/20/2024 12:51:15 PM (Parks and Recreation Approval)
• The task was assigned to Elois Joseph,Stacy McClintock.The due date is:June 24,2024 5:00 PM.The
priority is:High 6/19/2024 9:22:34 AM
• Elois Joseph assigned the task to Elois Joseph 6/20/2024 12:49:44 PM
Payment Collected by Rachael Long 6/24/2024 8:31:20 AM(Collect Payment-Expedited Track)
• The task was assigned to Special Event Payments 6/19/2024 9:22:28 AM
• Rachael Long assigned the task to Rachael Long 6/24/2024 8:30:17 AM
Submit by Gabriel Hammett 6/26/2024 2:39:45 PM (Fire Approval)
• The task was assigned to Danielle Slagel,Gabriel Hammett,Jared Fisher,Les Kenworthy.The due date is:
June 24,2024 5:00 PM.The priority is: High 6/19/2024 9:22:34 AM
• Gabriel Hammett assigned the task to Gabriel Hammett 6/26/2024 2:37:28 PM
Approve by Lucio Coronado 7/16/2024 9:09:42 AM(Council and Final Approval)
• The task was assigned to Lucio Coronado,Ryan Howe,Cody Cunningham 6/26/2024 2:40:13 PM
• Lucio Coronado assigned the task to Lucio Coronado 7/16/2024 9:09:42 AM
4� �1? Special Event Application
Event Application
The City of Twin Falls recognizes the importance of hosting special events in our community. Each year the City of
Twin Falls receives in excess of one hundred(100)special event applications. This application sets forth the
minimum requirements for holding a special event inside the City, however additional items may be required by the
Twin Falls City Special Events Coordinator or other Twin Falls City departments.
*All Special Event Applications must be completed and submitted to the City of Twin Falls no less than forty-five(45)
days prior to hosting an event.
*A non-refundable application fee of twenty-five dollars($25)is required at the time of application submission.
Applications with unpaid fees will not be reviewed for approval.
Questions:Contact the Twin Falls Police Department Special Events Sergeant at(208)735-7200.
Questionnaire and Good Faith Estimate
...................................................................................................................................................................................................................................................................................................................................................................................................
Name of Event* Paranormal Cirque II
Event Start Date* 07/26/2024
06:00:00 PM
Event End Date* 7/29/2024
11:00:00 PM
Location of Event* Magic Valley Mall
Name of Organizer* Cirque Entertainment IIII, LLC
Organizer Contact* Manuel Rebecchi
Business Phone* (
Cell Phone* (
Email Address*
Mailing Address* Street Address
Address Line 2
City State/Province/Region
Bradenton Florida
Postal/Zip Code Country
34205 United States
Estimated Less than 500 attendees
Attendance* 500 or more attendees
Basis for Attendance Based on ticket sales
Estimate
* Will Alcohol be sold,served or consumed at your event?
Yes No
(Alcohol permits and/or catering permits may apply.)
* Will you use a City Park or any portion of a City of Twin Falls walking trail?
Yes No
(Additional permits required by the Department of Parks and Recreation.)
* Will there be tents or structures utilized at your event?
- Yes No
(Afire inspection may be required from the Fire Department.)
Description of tents 2 tents
or structures* Tent#1 -Entrance Tent 59 X 82ft
Tent#2-Main Tent 131ft Round
* Will your event include pyrotechnics or fireworks?
Yes No
(Fire permit required from the Fire Department.)
* Will there be amplified sound at your event?
- Yes No
* Will your event require any street closures?
Yes No
* Will there be any inflatables,such as bounce houses,at your event?
Yes No
* Will your event generate any type of waste(trash plan)?
- Yes No
* Will your event utilize signs,banners,flags,etc.?
Yes No
(Sign permit may be required from Planning and Zoning.)
Special event applicants, promoters and sponsors whose special event requires the use of extraordinary City
resources as a result of their anticipated attendance or heightened security concerns shall be required to pay for
those extraordinary resources as determined by the Special Events Coordinator. Full payment for said extraordinary
resources shall be required no later than sixty(60)days following the conclusion of the special event.
Signature of Event By my signature,I hereby acknowledge my understanding of the aforementioned requirement concerning the
Organizer payment for extraordinary resources and application fee.
--A
Cirque Entertainment 1111,LLC
Event Summary
Event Categories:* Check all that apply.
Athletic/Recreation Exhibits/Misc. Run/Walk/Race
Concert/Performance Farmers/Outdoor Market Special Attraction
Carnival/Fair Parade Dance
Festival Other
Circus Event
Location* Public Property
Private Property
Set-U p* 7/23/2024
08:00:00 AM
Event Starts* 7/26/2024
06:00:00 PM
Event Ends* 7/29/2024
11:00:00 PM
Dismantle* 7/30/2024
08:00:00 AM
Please provide a detailed description of the event and activities.
Lack of info may delay this process.
Summary* Set up of 2 tents for an event on the mall parking lot(Paranormal Cirque II)
Tent#1 -Entrance Tent 59 X 82ft
Tent#2-Main Tent 131ft Round
Temporary Acrobatic Theatrical Cirque Style Circus show under a tent.
No Animals, No Fire, No Pyro, No Alcohol, No Games, No Parades, No Rides, No
Street Closures.
Event Details
Entertainment
.....................................................................................................................................................................................................................................................................................................................................................................................................
Will there be Yes No
entertainment at your
event?*
Entertainment Live Music Recorded Music
Video Other Live Stage
Other
Circus Acts
Number of Bands 0
Type of Amplification Sound System
Amplification Start 06:00:00 PM
Time
Amplification End 11:00:00 PM
Time
As an event organizer,you must be certain that all event-related activities comply with Twin Falls City Ordinance 6-2-
3. A Police Officer who determines the level of noise from your event is offensive to others may require you to lower
or discontinue the noise.
Waste Plan
.....................................................................................................................................................................................................................................................................................................................................................................................................
As an event organizer,you are responsible for the waste generated by your participants,spectators and vendors,as
well as the costs associated with proper disposal.
Discarded Materials* List what materials from your event will be discarded by vendors and attendees(i.e.cardboard,plastic bags,food
waste,Styrofoam,plastic bottles,aluminum cans etc.):
We rent a 30yd Container from a local sanitation company for event trash and have
it replaced as necessary
* Have you contracted for additional trash receptacles and/or dumpsters?
- Yes No
* Have you arranged for portable toilets?
Yes No
Name of contracted Will provide closer to event dates
company
Number of trash 12
receptacles
Size of trash 30yd
receptacles
Name of person in Delena Fusco
charge of trash*
Phone Number for 941-539-3596
person in charge of
trash*
Number of staff 6
handling trash*
Any cleanup required by City Personnel following an event will be at the expense of the event organizers.
Security/Event Services
.....................................................................................................................................................................................................................................................................................................................................................................................................
As an event organizer,you are required to provide a safe and secure environment for your event. This is
accomplished through pre-planning and anticipation of problems or concerns related to event activities.
Most major events require the services of approved security(either paid professional security or a law enforcement
agency). The Special Events Coordinator/Sergeant will evaluate each event application and determine the necessity
of and type of security. Police Officers may be required depending on the scope of event.
The organizer may also be required to provide additional services(lost child booth,trained medical personnel,etc.)
at the discretion of the Special Events Coordinator.
Have you spoken with the Special Events Coordinator regarding security?
Yes No
Have you contracted with any private security or law enforcement agency to provide your security?
Yes No
Does your plan involve a lost child booth?
- Yes No
Does your plan involve a first aid station staffed with trained personnel?
- Yes No
Number of staff 10
working the event
Number of volunteers 0
working the event
Event Map
.....................................................................................................................................................................................................................................................................................................................................................................................................
Event organizers are required to submit a detailed aerial map of the proposed event location.This map must include,
but is not limited to,the locations of all of the following:
1. Stages or platforms
2.All temporary structures(tents, booths, cooking areas,etc.)
3. Beer gardens and/or locations where alcohol will be dispensed
4.Additional trash receptacles,dumpsters and portable toilets
5. Emergency services(lost child booth,security,first aid,etc.)
6. Fences/Barricades used to block any street or entrance access
7. Firework launch locations(if applicable)
8.All vehicles and trailers
9. Parking for the event(may require an additional parking plan)
10. Generators
Upload Map
Insurance and Indemnification
It is the responsibility of the special event organizer(s)to secure and provide a COMMERCIAL GENERAL LIABILITY
insurance policy that covers the planned special event. This policy must provide coverage of no less than$500,000
combined single limit per occurrence. This insurance policy must include a rider for alcohol if it is to be sold,
provided or consumed. Insurance requirements may be increased upon demand of the Twin Falls City Attorney,Twin
Falls City Risk Manager and/or other local government entities with jurisdiction.
Each policy shall be written as a primary policy,not contributing to,or in excess of,any coverage which the City may
carry. A certificate of Insurance naming the City of Twin Falls as additionally insured and as the certificate holder
must be provided with this application. Failure to provide insurance coverage will immediately terminate special
event application or approval.
Upload Insurance
Information
Notification Requirement
.........................................................................................................................................................................................................................................................................................................................................................................................
Event organizers are required to notify any nearby property owners who may be impacted by the holding of their special event.
This notification must be made in writing and be given to said property owners no less than fourteen(14)days prior to the
planned event. The special event permit will not be issued unless this requirement has been met. The written notice must
include the following information:
o Date and time of special event
o Location of the event
d Additional areas affected by the event
o Type of event
o Planned road or parking lot closures
d Noise considerations(loud music,etc.)
o Estimated number of attendees
Additional Information
Additional items may be required at the discretion of the City of Twin Falls and/or the Special Events Coordinator.
Additional fees may pertain to these items.
Building Department Permits/Electrical Permits
Building Department permits may be required for your event from the Twin Falls Building Department. Use of
electricity supplied by the City of Twin Falls may require an electrical permit.
Twin Falls Building Department:(208)735-7238.
PLEASE NOTE: Due to the varying duration limits of permits(i.e.catering,electrical,building,etc.),all permits must
be approved and submitted no less than two(2)weeks prior to the special event.
Affidavit of Application
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge.
I understand that this application is made subject to the rules and regulations established by the Twin Falls City
Council. I further agree to abide by these rules,and further certify that I,on behalf of the Host Organization,am
authorized to commit that organization,and therefore agree to be financially responsible for any costs and fees that
may be uncured by,or on behalf of,the Special Event to the City of Twin Falls.
Application Signature
Application Date* 06/18/2024
Committee Review
Police Comments
Fire Comments Fire.Approved. Tent permit WILL BE REQUIRED. Apply for tent permit in person at
TFFD Sta 1, POC Danielle.Also, Site map will be required.
IT Comments approved
Parks Comments N/A:This event does not occur in/impact a Park facility.
Building Safety Provide standard and accessible porta potties for estimated occupant load.
Planning and Zoning No map included.Will reach out to applicant regarding Temporary Sign Permits.
Comments
Engineering None
Comments